The library will be closed Saturday, May 25, Sunday, May 26, and Monday, May 27 in honor of Memorial Day.

Meeting Room Reservation

After reading our room reservation policy here, you will find the online room reservation at the bottom of the page.

The meeting rooms of the Chester Library may be reserved for public gatherings when not being used for Library programs. Permission to use the Library meeting rooms in no way implies Library sponsorship or endorsement of any group or its program.

The rooms are exclusively available for use by non-profit groups and can be booked with a Chester Library Card. Information about the rooms can be found in the “details” section below.

General Meeting Room Rules

The Larison Room and Small Meeting Room may be reserved as described below. The Library reserves the right to refuse, on a case-by-case basis, a reservation request when it would monopolize the rooms for one group at the expense of others. Library needs will take priority over other uses, as when the Library serves as proctor for a test. In this case, the Library does the scheduling for the test-taker.

  1. Rooms not previously reserved are available on a first-come, first-served basis.
  2. Use of the Small Meeting Room is limited to three hours per day. However, if the rooms are not scheduled by other groups, users may remain but must vacate when another group wants a room.
  3. Reservations may be made using the online reservation system  or by calling the Library at 879-7612 and are subject to approval by the Director or Director’s designee.
  4. Reservations will be forfeited if not claimed within 15 minutes of the reservation time.
  5. The person who reserves the room will be responsible for any damage to the room or its furnishings.
  6. The Small Meeting Room may not be reserved by an individual for their sole use. The Quiet Study Room at the rear of the Library is available for individuals who require a quiet place to study or work. No reservation is needed for the Quiet Study Room.
  7. The Small Meeting Room may not be reserved for use by tutors without prior approval of the Library Director or the Director’s designee.
  8. Meetings may not disrupt the use of the Library by others. Users are subject to all Library rules and regulations and may be asked to leave if they do not abide by them. Users shall maintain proper order and adhere to all applicable state, federal and municipal regulations.
  9. All meeting room applications must be approved by the Director or Director’s designee. One adult twenty-one (21) years or older must be in attendance when minors use the Larison Room.
  10. Solicitation of money (including admission charges, dues, donations or sales) is prohibited.
  11. Preparation of the rooms for the meeting and clean-up following the meeting are the responsibilities of the group requesting the use of the rooms. The group will also be responsible for any damage to Library property, including carpet cleaning if necessary.
  12. Groups are responsible for notifying the Library of cancellation of any meeting or program.
  13. The group must furnish all supplies and materials needed. The Library cannot undertake to care for or store any material for groups using the meeting rooms.
  14. The Library staff will not be responsible for the supervision of children while adults are attending meetings.
  15. Meetings do not have to be open to the public.
  16. A Library staff member may be present at any time during any meeting.
  17. Any advertising or publicity for a program must include the phrase “not a Library-sponsored activity.”

Written or electronic application for use of the Meeting Rooms must be submitted to the Director or Director’s designee for approval or disapproval prior to the time of the meeting, but not more than four (4) months in advance. All applications must be approved by the Library Director or Director’s designee and will be considered in the order of their receipt.

The Library Board of Trustees reserves the right to cancel or suspend any permission granted to any group or organization that violates these regulations.

The Library Board of Trustees reserves the right to waive regulations at its discretion.